How to write a blog post quickly

How to Write a Blog Post Quickly? This is the Question!

Writing a blog post quickly doesn’t have to be hard. I’ve found some great ways to speed things up, and I’m excited to share my personal tips with you. If you’re wondering how to write a blog post quick or need tips to write a blog faster, you’re in the right place.

All of these tricks have helped me write efficiently and effectively, from creating outlines to using templates and even usage of AI tools sometime (but not too much, just for gathering ideas).

So, let’s move forward to my favorite tips on how to write a blog post quickly and get your content out there in no time!

Ill be starting from the whole to do list, or let’s name it TOP Tips, and after, ill give you some comments on each one.

My TOP 21 Tips on How to Write Blog Posts Faster

  1. Start with an Outline: Sketch a quick structure for your blog.
  2. Use Templates: Ready-made templates save a ton of time.
  3. Set a Timer: A timer helps keep you focused.
  4. Research First: Gather all your info before you begin.
  5. Write in Short Bursts: Break your writing into manageable chunks.
  6. Keep it Simple: Don’t overthink your language.
  7. Stick to One Idea: Focus on a single main idea.
  8. Use Bullet Points: They make information easy to digest.
  9. Use Clear Headings: They help organize your content.
  10. Dictate Your Thoughts: Use voice-to-text for a faster start.
  11. Edit Later: Write first, edit later.
  12. Plan Topics Ahead: A content calendar avoids last-minute stress.
  13. Repurpose Content: Adapt existing content for new posts.
  14. Practice Daily: Writing regularly improves speed.
  15. Stay Organized: Keep all your notes in one place.
  16. Avoid Perfectionism: Aim for good enough to avoid getting stuck.
  17. Batch Writing: Write multiple posts in one go.
  18. Use Tools: Grammarly or Hemingway can help.
  19. Set Goals: Know what you want each post to achieve.
  20. Keep Up with Trends: Stay updated for fresh ideas.
  21. Use AI for Help (But Wisely!): We live in an era of AI, so why not use it?

From now on, let’s check each tip carefully. Ready?

How to Write Blog Faster?

I’ll also try to find some suitable examples from my personal experience to show you how to use each tip on how to write articles faster.

1. Start with an Outline

First things first, sketch out a quick outline. I always start by jotting down the main points I want to cover. Think of it as your roadmap.


  1. Write down the main sections of your blog post.
  2. Add sub-points under each section.
  3. Arrange the points logically.
  4. Flesh out each section with brief notes.
  5. Review and adjust the outline before starting to write.

When writing a blog post about improving writing speed, I sketch a skeleton outline with main points like introduction, key strategies, and conclusion. This solid outline helped me stay organized.

Not taking into account numerous changes I made to it during the writing process, it is still better to be organized and have some frames from the very beginning.

2. Use Templates

Now that we’ve sketched a quick structure for your blog, let’s move on to how templates can streamline your process and save you loads of time.

Templates are a game-changer. I’ve created a few blog post templates that I can use as a starting point. Whether it’s for writing blog posts, social media posts, or even longer articles, templates help me save a ton of time.


  1. Choose or create a blog post template.
  2. Fill in the template with relevant headings and subheadings.
  3. Add placeholders for key points and examples.
  4. Customize the template to fit the specific topic.
  5. Begin writing using the template as a guide.

I use a template for a “how-to” blog post with sections for introduction, steps, tips, examples, and conclusion. This saves me time on structuring the post.

Having these ready to go means I can jump straight into the writing process without worrying about the structure.

3. Set a Timer (Tick Tock!)

With a template ready, the next step is to manage your time effectively. Setting a timer can help you stay focused and productive.

Setting a timer is another trick that boosts my writing speed. It’s not my daily tip, but sometimes, I use the Pomodoro technique, which involves working for 25 minutes and then taking a 5-minute break.


  1. Set a timer for 25 minutes.
  2. Focus solely on writing during this time.
  3. Take a 5-minute break after the timer goes off.
  4. Repeat the cycle 3-4 times.
  5. Take a longer break after completing several cycles.

This method keeps me focused and prevents burnout. How much you can accomplish when you know the clock is ticking is impresive. Give it a try next time you’re writing a blog post.

4. Research First

doing my keyword research

Right before you start the writing process, it’s crucial to have all your information at hand. Researching first ensures that you have everything you need, making the writing process smoother. As a result you will engage with writing your interesting content.

Before I start writing, I gather all the information I need. This means doing my keyword research, finding primary and secondary keywords, and pulling up relevant sources.


  1. Identify the topic and key points.
  2. Gather all necessary research materials.
  3. Take notes and highlight important information.
  4. Organize the research materials for easy reference.
  5. Review the research before starting to write.

For example, if I’m writing about search engine optimization, I’ll collect data from trusted sources beforehand. Having all the info at my fingertips makes the actual writing much smoother and faster.

Armed with all the right keywords and necessary info, it’s time to start writing.

5. Write in Short Bursts

Breaking your work into short, manageable bursts can keep your momentum going strong.

I find that breaking the writing process into short bursts works wonders. Instead of trying to write an entire blog post in one go, I tackle it section by section.


  1. Break the blog post into smaller sections.
  2. Set a short time limit for each section (e.g., 15 minutes).
  3. Write quickly and without editing during each burst.
  4. Take short breaks between bursts.
  5. Review and edit after completing all sections.

I break down writing a blog post into 15-minute chunks, focusing on different sections. This helps maintain energy and focus.

This approach keeps me fresh and focused, and before I know it, I have a complete blog post.

6. Keep it Simple

While writing, it’s important to keep your language simple and straightforward. Overcomplicating things can bog you down and confuse your readers.

When I wrote a blog post about writing skills I avoided complicated jargon. Instead, I used clear, straightforward language that my readers could easily understand.

Steps to Follow

  1. Use short sentences.
  2. Avoid technical terms unless necessary.
  3. Write as if you’re explaining the topic to a friend.
  4. Use everyday language.
  5. Review your draft and simplify complex sentences.

Make it simple, make it WORK!

7. Stick to One Idea

As you write, make sure to stick to one main idea. This keeps your content focused and easy to follow, ensuring your message is clear.

For a blog post on “search engine keyword optimization” I focused solely on the basics of keyword research rather than covering all aspects of SEO. This kept the whole article and content concise and easy to follow.

Steps to Follow

  1. Identify the main idea of your post.
  2. Outline points that support this idea.
  3. Remove any unrelated information.
  4. Ensure each paragraph ties back to the main idea.
  5. Conclude by reinforcing the primary message.

You can always write another blog post that will be related and a great addition to your current one. No need to put everything in one article.

8. Use Bullet Points

To further enhance readability, use bullet points. They make your information easy to digest and visually appealing.

In a blog post about “blog writing tools” I listed all those tools and techniques in bullet points. This made the content easier to scan and more digestible for readers.

Basically, you can see the final list with my short comments at the beginning of this blog post.

Steps to Follow

  1. Identify key points or steps.
  2. Format them as bullet points.
  3. Keep each bullet point concise.
  4. Use parallel structure for readability.
  5. Highlight key information within bullet points.

As you can see, in this article I have also provided you with bullet points at the very beginning. They helped me to stick for each point while writing.

9. Use Clear Headings

Another way to keep your content organized and reader-friendly is by using clear headings. They help break up the text and guide your audience through your blog.

When writing a comprehensive guide on “blogging process” I used clear headings for each section. This helped readers navigate the post easily.

Steps to Follow

  1. Break your content into sections.
  2. Create descriptive headings for each section.
  3. Use H2 and H3 tags for hierarchy.
  4. Ensure headings are concise and informative.
  5. Review the flow of headings to ensure logical progression.

You can add some catchy subheadings or add them in the format of questions to engage the reader as well as organize your content.

10. Dictate Your Thoughts

Season 6 Thoughts GIF by ABC Network - Find & Share on GIPHY

If you find typing slow or cumbersome, try dictating your thoughts. Voice-to-text tools can speed up your writing process significantly.

To speed up the writing process, I often use voice-to-text software for initial drafts. For instance, when drafting a blog post on “quality content” I dictated my thoughts and then edited the transcript.

Steps to Follow

  1. Choose a reliable voice-to-text tool.
  2. Speak clearly and naturally.
  3. Dictate your main points first.
  4. Review and edit the transcript for clarity and accuracy.
  5. Refine the draft into a polished blog post.

Using these tips has significantly improved my writing speed and the quality of my blog posts. Give them a try and see how they work for you!

11. Write First, Edit Later

Once your thoughts are on paper, resist the urge to edit immediately. Writing first, editing and proofreading later allows you to maintain your creative flow.

When I’m drafting a blog post, I focus on getting all my thoughts down first. For instance, while writing about “high quality blog posts” I just let the words flow without worrying about grammar or structure.

Steps to Follow

  1. Start writing without worrying about mistakes.
  2. Let your ideas flow freely.
  3. Finish the entire draft first.
  4. Take a short break.
  5. Come back and edit with fresh eyes.

Yes, even if you write about “high-quality articles”, you can still have grammar or other technical issues in your draft. Fun fact: this truly speeds up the writing process.

12. A Content Calendar Avoids Last-Minute Stress

Planning your topics ahead can prevent last-minute stress. A content calendar ensures you always have a clear idea of what to write next.

I use a content calendar to plan my blog topics for the month. In all my copywriting businesses our team use this techniques in advance, we have an editorial calendar and a publishing plan for the whole year.

For example, if I know I need to write one blog post about “writing hooks” I schedule it ahead of time. I also fins some main keywords and heading to the plan as well as several references to gain ideas when its time to write the blog post.

Steps to Follow

  1. List out potential blog topics.
  2. Schedule them on a content calendar.
  3. Allocate specific dates for writing and publishing.
  4. Include deadlines for research and drafts.
  5. Review and adjust the calendar regularly.

This way, I’m never scrambling for ideas at the last minute.

13. Adapt Existing Content for New Posts

If you’re ever short on new content ideas though, consider repurposing existing content. This approach can give new life to old posts with minimal effort.

Not only your old articles that basically just require update. I also often repurpose content from social media into new blog posts.

Steps to Follow

  1. Identify popular existing content.
  2. Update and expand on the content.
  3. Adapt it to fit the blog format.
  4. Add new insights or information.
  5. Publish and promote the repurposed content.

For one task, for instance, a popular YouTube video about “writing skills” became a detailed blog post with added insights and examples.

14. Writing Regularly Improves Speed

To keep improving your writing speed and skills, practice daily. Regular writing helps you get better and write faster, over time.

I dedicate time each day to writing, even if it’s just a quick journal entry or writing my personal notes.

Steps to Follow

  1. Set aside a specific time each day for writing.
  2. Start with small writing tasks.
  3. Gradually increase the complexity and length of your writing.
  4. Track your progress and improvements.
  5. Stay consistent with your practice.

This daily practice has noticeably improved my writing speed and quality.

15. Keep All Your Notes in One Place

How to write a blog post quickly

Staying organized is key to maintaining efficiency. Keep all your notes and resources in one place for easy access and reference.

I use Google Docs to keep all my research, outlines, and drafts in one place. When writing about “relevant blog topics” I can easily refer to my notes without wasting time searching for them.

Steps to Follow

  1. Choose a central place to store your notes (e.g., Google Docs, Evernote).
  2. Organize notes by topic or project.
  3. Regularly update and review your notes.
  4. Use tags or labels for easy searching.
  5. Keep a backup of your notes.

These tips have been lifesavers in my blogging process, helping me write blog posts quickly and efficiently.

16. Aim for Good Enough to Avoid Getting Stuck

When writing, avoid striving for perfection on the first draft. Aim for good enough initially to avoid getting stuck and losing momentum.

When writing a blog post about “writing skills” I focus on getting the first rough draft done without obsessing over every word.

Steps to Follow

  1. Set a time limit for your draft.
  2. Write without overthinking each sentence.
  3. Accept that the first draft will have imperfections.
  4. Edit later to polish your content.
  5. Focus on progress, not perfection.

Perfectionism can slow you down and cause writer’s block. And believe me, this is what every writer is afraid of. A LOT! So, we all better to avoid it.

17. Write Multiple Posts in One Go

For an even more efficient workflow, try batch writing. Working on multiple posts in one session can help you stay in the zone and produce more content.

This helps me maintain a flow and saves time switching between tasks. For example, I wrote three blog posts related to “keyword research” in one session.

Steps to Follow

  1. Plan topics for multiple posts.
  2. Outline each post before starting.
  3. Set a timer for each writing session.
  4. Take short breaks between posts.
  5. Edit all drafts together later.

I often set aside a day to write several blog posts. Every writer knows that there are some days when your writing flow is superb and you better finish several articles while its keep going.

18. Use Tools

Season 4 GIF by The Simpsons - Find & Share on GIPHY

Don’t forget to use helpful tools like Grammarly, Hemingway or any other you can use for writing assistance. These can catch errors and improve readability, saving you time during editing.

Tools like Grammarly and Hemingway are lifesavers. I use them to check grammar, tech errors, and readability quickly. For instance, Grammarly caught numerous errors in this exact post that I missed.

I still left several mistakes for those of you who are “dushnilas”.

Try to find them. Ahahah.

Steps to Follow

  1. Draft your blog post.
  2. Run it through Grammarly or Hemingway.
  3. Review the suggested changes.
  4. Make necessary edits.
  5. Re-check to ensure quality.

19. Know What You Want Each Post to Achieve

Setting clear goals for each post ensures you know what you want to achieve. This focus helps guide your writing and make it more effective.

Before starting a blog post, I define its purpose. For example, a post on “search engine optimization” might aim to educate beginners.

Steps to Follow

  1. Determine the main objective of your post.
  2. Outline key points that support your goal.
  3. Stay focused on the goal while writing.
  4. Use a call-to-action that aligns with your objective.
  5. Review to ensure the goal is met.

Clear goals guide my writing and keep me focused.

20. Stay Updated for Fresh Ideas

To keep your content fresh and relevant, stay updated with trends.

I regularly read industry blogs and news to stay updated. This helps me come up with relevant blog topics. For instance, I wrote a timely guest post about “emerging SEO trends” after noticing a buzz in the industry.

Steps to Follow

  1. Follow industry blogs and news sources.
  2. Set aside time each week to read updates.
  3. Note down trending topics and ideas.
  4. Incorporate these trends into your blog posts.
  5. Stay flexible and adjust content as trends evolve.

These tips have significantly improved my blog writing speed and the quality of my posts. Following industry news can also provide inspiration and new ideas for your blog.

21. Use AI for Help (But Wisely!)

Last but not least, I use AI tools. Yes, I am hater of ChatGPT and its influence on copywriting world, but I strongly believe that we can and SHOULD!!! Use it or other AI tools to generate ideas and outlines for blog posts.

For example, when I was stuck in a rut on how to approach a blog about “creative writing” I used an AI tool to brainstorm some fresh angles.

Steps to Follow

  1. Identify areas where AI can assist (e.g., topic ideas and suggestions, outlines).
  2. Use AI tools like ChatGPT or Jasper for initial drafts or ideas.
  3. Review and personalize the AI-generated content.
  4. Edit thoroughly to maintain your unique voice and quality.
  5. Use AI to enhance, not replace, your writing skills.

AI tools can assist with generating ideas, outlines, and even initial drafts, making your job easier.

Using these tips has significantly improved my writing speed and the quality of my blog posts. Give them a try and see how they work for you!

Ready to Write Blog Posts Faster?

Writing a blog post quickly requires a mix of smart strategies and effective tools.

Start with a clear outline to organize your thoughts and use templates to streamline the process. Set a timer to stay focused, and gather all your research upfront to avoid interruptions. Write in short bursts and keep your language simple to maintain clarity.

Focus on one main idea, use bullet points for readability, and clear headings to guide your readers. Dictate your thoughts to save time, and always edit later. Planning your topics ahead, repurposing content, practicing daily, and staying organized is key.

Avoid perfectionism, batch your writing, use helpful tools like Grammarly, set clear goals, keep up with trends, and leverage AI for assistance.

I am absolutely sure that all these techniques will help you write blog posts faster while maintaining high quality.

If you need help with your own content marketing and writing, you can send your tasks using the contact form on this website.

Vasyl Kafidoff is the founder and mastermind of KAFIDOFF.COM. He has a strong interest in education, modern technology, marketing, and business management.

If Vasy is not working, you can find him somewhere in the world attending a Rock Concert with his mates.

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